TYMBA AGM 2018 Agenda

Fundraising Workshop and Annual General Meeting followed by TYMBA vision
Sunday 25th February 2018
10.30am – 4pm
The Sports Pavilion, Phoenix Life Assurance Offices,
1 Wythall Green Way, Birmingham, B47 6WG


10.30 – 12.30: Fundraising workshop facilitated by Hayley Meagher

12.30 -1pm: Lunch

1pm – 1.45pm: AGM

1.45pm – 2.15pm: Hertfordshire Showband proposal with Terry Barnes

2.15pm – 4pm: TYMBA Vision

AGM Agenda

  1. Apologies
  2. Minutes of the last meeting
  3. Matters arising from the minutes
  4. Chairman’s report
  5. Treasurer’s report
  6. Membership Secretary’s report
  7. Contest Panel report
  8. Review of Survey Results and future plan for the Association
  9. Formal Election of Officers.
    Chairman – Andy Downton has been proposed by Carl Nelson, seconded by Stephanie Cottrell
  10. Election of Committee Members
  11. Appointment/election of President and Vice presidents
  12. Motions to propose changes to Constitution and Rules
  13. AOB
  14. Date and venue of next year’s AGM.

The Chairman may alter the order at his discretion

Proposal 1:


Change to Constitution

Amend Section 10 to allow for the filling a vacant officer position outside of an AGM.

Change the first paragraph of Constitution Rule 10.1 to read:
10. 1. The following officers shall be elected each year by the Annual General Meeting, or Special General Meeting: –
Change Constitution Rule 10.

10.2         Nominations for office must be made in writing, signed by the nominator, accompanied by the nominee’s confirmation of willingness to serve, and be delivered to the Secretary not less than 21 days prior to the Annual General Meeting or as per rule 9.2 for a Special General Meeting. The existing officers must state in the Notice of the Annual General Meeting their intention to either stand for re-election or to resign. If no nominations are received the serving officer shall be deemed to be re-elected.

Reason for Proposal/Benefit to Association:

To allow vacant officer positions to be filled outside of the AGM.

Proposer: Sam Hewitt

Seconder: Andy Downton

Proposal 2:


Change to Constitution

Section 5

Change from:

Membership renewals and subscriptions

Not later than the 1st day of November each year, each member shall confirm their intention to remain a member of the Association and pay their subscription for the year.



Membership to the association is on an Annual basis and commences at the beginning of January.

Reason for Proposal/Benefit to Association:

The November date came in to encourage people to join prior to The TYMBA Nationals, which has recently been running earlier in the year anyway. Members tend to renew from November through to January with many joining in January. Also ties in with most bands seasons.

Proposer: Sam Hewitt

Seconder: Andy Downton

Proposal 3:


Change to Rules

Remove the Parade, Concert & Drill rules from the rulebook.

Reason for Proposal/Benefit to Association:

These contests have not been run for quite some time & it is felt that the rules are redundant.

It should be noted that the Solo’s rules do not form part of the main rulebook & therefore these don’t need to either.

Proposer: Sam Hewitt

Seconder: Stephanie Cottrell